The platform
Sixteen modules that share one set of records.
Purchasing, processing, inventory, trade documents, compliance, traceability, finance and people — in one system, so a weight entered at the station is the weight that reaches the commercial invoice.
Supply & Operations
Everything before the coffee has a price.
Intake, processing, quality and stock — recorded once at the station and reused everywhere else in the system.
- Purchase receipts numbered automatically per station
- Supplier records with purchase history and average price
- Processing batches with derived yield and lot creation
- Lot-level stock with movement history and audited adjustments
- Quality values captured against the lot, not a note field
- Cherry Purchasing
- Suppliers & Farmers
- Stations
- Processing & Quality
- Inventory & Stock
- Dashboard
- Cherry Purchases
- Suppliers
- Stations
- Processing
- Inventory
- Buyers
- Proformas
- Shipments
- Traceability
- Finance
- Payroll
Cherry Purchases
auto-numbered per station sequence
12,480 kg
avg $4.72 / kg
3
above $5,000 threshold
18
receipts & quality notes
Sales & Export
The trade, without retyping.
A single pipeline where each document inherits the reference and the lines from the last one.
- Buyer master data with destination country and terms
- Quotations with validity dates
- Proforma workflow with status tracking and email from the record
- Commercial invoice generated from the accepted proforma
- Shipment records with consignment detail and tracking events
- Buyers
- Quotations
- Proforma Invoices
- Commercial Invoices
- Sales Contracts
- Shipments
- QuotationQUO-2026-0088
- ProformaPI-2026-0134
- Commercial InvoiceCI-2026-0071
- ContractSC-2026-0042
- 5ShipmentSHP-2026-0044
- 6Compliance7 documents
Proforma Invoice
PI-2026-0134
Issued from QUO-2026-0088
Buyer: Nordic Roasters AB
Sweden · USD
Incoterm
FOB Djibouti
Payment terms
30% T/T advance
Valid until
14 Mar 2026
Port of load
Djibouti
- Net value
- $12,402.00
- Freight estimate
- $0.00
- Total
- $12,402.00
One click converts this proforma into a commercial invoice for customs and payment — the reference and every line carry forward.
Compliance & Traceability
Evidence, not a search.
Requirement catalogues per market, a document vault that tracks expiry, and plot-level traceability with geolocation export.
- Destination-country compliance profiles
- Per-shipment document checklist with issued / received / verified
- Document vault with issue and expiry dates
- Producer and plot records with coordinates
- Forward and backward lot traceability, GeoJSON export
- Compliance Management
- Traceability
- EUDR-ready Workflows
- Document Vault
Traceability
LOT-2026-GJ-041 · Guji
- ProducerTesfaye Bekele
- PlotPL-014 · 1.8 ha
- PurchasePUR-2026-0142
- LotLOT-2026-GJ-041
- Inventory1,812 kg
- ShipmentSHP-2026-0044
This lot appears in shipment SHP-2026-0044 and 1 further consignment awaiting invoice.
Plot coordinates export as GeoJSON for official deforestation-free submissions.
Finance & People
The cost side of coffee.
What was spent, what was earned, what needs approving — and the people who did the work.
- Expenses per station with category and attachments
- Approvals routed by threshold to a central queue
- Receivables aging in 30/60/90+ buckets
- Employee records, payroll runs, payslips, tax bands
- Arabica benchmark compared against realised sale price
- Finance
- Expenses
- Approvals
- HR
- Payroll
- Market Intelligence
Finance & Expenses
approvals routed by amount threshold
Purchase cost
$231,380
Operating expenses
$41,840
Gross profit
$53,220
Gross margin
18.7%
- Current$84,200
- 30–60 days$31,480
- 60–90 days$12,900
- 90+ days$6,140
- Labour40%
- Transport27%
- Utilities18%
- Inputs15%
- Expense EXP-2026-0886raised by Kalkidan Haile$2,310Review
- Purchase PUR-2026-0144raised by Mekdes Tadesse$3,087Review
- Purchase PUR-2026-0148raised by Selam Bekele$6,420Review
The rest of the working screens.
The interface your team uses day to day, shown with realistic coffee data.
Management dashboard
KPIs, charts and station performance
- Dashboard
- Cherry Purchases
- Suppliers
- Stations
- Processing
- Inventory
- Buyers
- Proformas
- Shipments
- Traceability
- Finance
- Payroll
Cherry purchased
12,480kg
▴ 8.2%
Green output
3,420kg
▴ 5.1%
Green yield
27.4%
Inventory on hand
48,250kg
Avg purchase price
$4.72/kg
Sales revenue
$284,600
▴ 12.7%
Gross profit
$53,220
Gross margin
18.7%
▴ 1.4 pts
Realised avg $6.12/kg · variance −$0.26
- Labour40%
- Transport27%
- Utilities18%
- Inputs15%
Processing batch
Input, process, output, derived yield
- Dashboard
- Cherry Purchases
- Suppliers
- Stations
- Processing
- Inventory
- Buyers
- Proformas
- Shipments
- Traceability
- Finance
- Payroll
Processing Batches
lot created automatically from each batch
Input cherry
6,480 kg
Output green
1,812 kg
Grade
G1
Moisture
10.8%
Screening
AA
Batch → lot → inventory → shipment stays linked, so any lot can be traced back to the purchase that produced it.
Inventory & lots
Movement history and valuation
- Dashboard
- Cherry Purchases
- Suppliers
- Stations
- Processing
- Inventory
- Buyers
- Proformas
- Shipments
- Traceability
- Finance
- Payroll
Inventory & Lots
every quantity change written as a movement
Stock value
$286,410
at average cost
Lots in stock
37
across 4 stations
Adjustments (30d)
4
all audit-logged
- ReceiptPRC-2026-GJ-041 · M. Tadesse+1,812 kg
- IssueSHP-2026-0044 · D. Alemu−1,500 kg
- AdjustmentADJ-2026-009 · K. Haile−12 kg
Market intelligence
Benchmark vs realised price
Market Intelligence
Arabica benchmark · normalised to USD/kg
Market benchmark
$6.38/kg
Your realised
$6.12/kg
Variance
−$0.26/kg
- G1$6.38$6.12−$0.26
- G2$5.94$5.81−$0.13
- G3$5.42$5.10−$0.32
Cached quote age is shown, not hidden — pricing decisions use the market, not a guess.
Shipment checklist
Documents cleared per consignment
Export document checklist
SHP-2026-0044 · MSCU Meridian
Djibouti → Gothenburg · Sweden compliance profile applied
- Certificate of OriginCO-2026-0119Verified
- Quality CertificateQC-2026-0442Verified
- Phytosanitary CertificatePHY-2026-0208Received
- Bill of LadingBL-MSCU-418822Issued
- Packing ListPL-2026-0119Issued
- Insurance Certificate—Outstanding
1 document outstanding before clearance.
Insurance certificate · required by profile
Vessel departed Djibouti · 4 tracking events.
ETD 02 Mar · ETA 19 Mar 2026
Mobile & offline
Recording a purchase at the station
Cherry purchase
PUR-2026-0146
Yirgacheffe · ST-01
Supplier
Tesfaye Bekele
Quantity
720 kg
Price / kg
$5.10
Quality
Grade 1 · 96%
Saved on device
Will sync automatically when signal returns.
- PUR-2026-0146Cherry purchase720 kg
- PRC-2026-GJ-042Processing batch1,240 kg out
- No connectionSignal drops at the station.
- Recorded on devicePurchase saved locally, numbered.
- Queued in outbox3 records waiting to sync.
- Synced on reconnectSent automatically, no re-entry.
Not sure which modules you need?
Tell us how your operation works and we'll map it to the platform.
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Bring the current process and we'll show you what changes.
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Station scoping and consolidated reporting are the point.
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